Assign each employee a number, and add that corresponding number to their desk and equipment.Work on a detailed floor plan and allocate color-coded stickers to each department’s furnishings. Assign color codes to each department.Place orders for new furniture and stationery if needed.Consult with an office furniture company for any new furniture you might need.Create an inventory of existing office furniture.Measure the new office space and plan how you are going to lay things out.Get a detailed floor plan of your new space.Any additional services your company makes use of.Service companies for photocopiers or printers.Any professional organisations you belong to.Who to send a change of address notice to: Notify local partners, affiliates and suppliers about the upcoming business move, especially those who will be affected by your change of address and contact information.Brief your IT department on the move and discuss what tech is needed for the day.Make a reservation with your chosen moving company.Make sure all team members know in advance what their responsibilities will be.Ensure that your client list and service provider list is up to date and aware of the move.Ensure that your employee list is up to date.Make a master list of people you need to send a change of address to.Notify all your team members of the moving date and new office address.Notify your current landlord and/or property manager by giving an official notice.You can have some fun with this idea and turn it into an office newsletter to be passed out amongst the employees. Be sure to draw up a new office layout plan to show where office departments will be located in the new building. Your employees will wonder where their new work area will be. Your new office building is going to have a different layout. External communication will keep your clients and investors aware of the status of the relocation and provide them a forum to voice concerns or to ask questions. Internal communication will involve your employees and other staff members. They might be concerned that your new office location is more difficult to get to.īe sure to keep two lines of communication open during your relocation process – internal and external. They might have questions regarding the move and if it will interfere with the work output of your company. Moving an entire business to a new location can make your employees and your clients a tad bit nervous. Additionally, professional movers possess a plethora of equipment that helps them to move heavy, bulky furniture with ease. Choose to hire a team of professional movers.Ī professional moving company has staff members who are trained in proper lifting and moving techniques, which will reduce the chances of physical injuries and property damages. This is not only unhealthy for your employees, but it can also lead to some very nasty legal issues. Improperly moving heavy furniture can result in property damage and physical injuries. When it comes time to move heavy, ungainly office equipment, you do not want to put this burden upon your employees or upon yourself. Use Professionals To Move Heavy Equipment Things like boxes of office items, small chairs, computers and accessories, televisions, tables, and personal effects can all be transported in cars or vans by your employees. You can spend the extra money to hire professional movers to come and haul your heavy office equipment out, but there are smaller items that can be trusted to your employees for transport during the moving process. Utilize Employee AssistanceĬompletely relocating your entire office is going to require a lot of help. This will give you a solid timeframe for moving your office equipment to the new building in a timely manner. Due to the complexity of relocating your business office, it’s important that you meticulously schedule the different aspects of the relocation efforts.ĭesignate a date for when all of the items in your current business office should be gone. Depending on the size of your office, it could take a few days to properly and safely move everything, or it could take weeks. Your business office is not going to amount to a quick and easy moving job. Below, you will find a checklist of considerations to be mindful of while in the process of relocating. However, the relocation of your business to a new office can also pose challenges if you’re not fully prepared. A change of scenery will be a refreshing boost to the morale of your employees. Moving your business to a new location can be a hectic but exciting time.
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